Privacy policy

Effective Date: January 2026

Bahamas Machine Rentals ("Company," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, store, and protect your personal information when you visit our website or use our services.

1. Data Controller

Bahamas Machine Rentals is the data controller responsible for your personal data.

2. Information We Collect

We may collect and process the following categories of personal data:

a. Information you provide

Full name
Email address
Phone number
Postal address
Business name and billing information
Booking and rental details
Any information you provide through forms or communications

b. Information collected automatically

IP address
Browser type and version
Device information
Approximate geographic location
Pages visited and time spent on the site
Referring website URLs
Usage and interaction data

c. Payment information

We do not store full credit or debit card details. Payments are processed securely by third-party, PCI-compliant payment providers. We may receive limited transaction data such as payment status, billing name, and partial card identifiers.

3. How We Use Your Information

We use your personal data for the following purposes:

To process bookings, rentals, and payments
To communicate with you regarding confirmations, updates, and inquiries
To provide customer support
To improve our website, services, and customer experience
To detect fraud and enhance security
To comply with legal and regulatory obligations

4. Legal Basis for Processing

We process your personal data on the following bases:

Contractual necessity: to provide requested services
Consent: for marketing communications and certain cookies
Legitimate interests: to improve services, prevent fraud, and operate our business
Legal obligations: to comply with applicable laws

We comply with the Data Protection (Privacy of Personal Information) Act, 2003 of The Bahamas.

5. Sharing Your Information

We may share your personal data with:

Payment processors
Insurance providers (where required for rentals)
IT, hosting, and website service providers
Analytics providers
Contractors or operators involved in fulfilling your rental or service
Legal authorities where required by law

We do not sell your personal data to third parties for their direct marketing purposes.

6. International Data Transfers

Your personal data may be transferred to and processed in countries outside The Bahamas, including where our service providers operate.

Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place, including using reputable providers and contractual protections.

7. Data Retention

We retain personal data only for as long as necessary to:

Fulfill the purposes outlined in this policy
Comply with legal, tax, or regulatory requirements
Resolve disputes and enforce agreements

When no longer required, personal data will be securely deleted or anonymized.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to operate and improve our website.

Types of cookies we use:

Essential cookies: required for basic functionality
Analytics cookies: to understand how users interact with the website
Marketing cookies: to provide relevant advertising (where applicable and consented)

You can manage or disable cookies through your browser settings. Some features may not function properly if cookies are disabled.

9. Your Rights

Subject to applicable law, you have the right to:

Request access to your personal data
Request correction of inaccurate or incomplete data
Request deletion of your personal data
Object to or restrict certain processing activities
Withdraw consent at any time (where consent is the basis for processing)
Opt out of marketing communications

To exercise your rights, contact us at info@bahamasmachinerentals.com.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

Secure systems and encryption where appropriate
Restricted access to authorized personnel
Regular review of security practices

However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal data from children. If we become aware that such data has been collected, we will delete it.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "Last updated" date. Where appropriate, we will notify you of significant changes.

Your continued use of the website constitutes acceptance of the updated policy.